October 2, 2013

Problems with financial statements in Md. towns, auditors find; Hyattsville, Sykesville, Baltimore cited

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City of Cumberland

By Charlie Hayward

For MarylandReporter.com

Pen and calculator.Some local governments in Maryland are having difficulty preparing adequate financial statements and getting good audit results, state auditors found.

There were 179 local government audit reports due for fiscal year 2012 — 25 counties and 154 cities and towns.

The Office of Legislative Audits (OLA) found in its report that five governments failed to obtain audits, and there were 64 instances of defective accountability. either in accounting or auditing. While most deficiencies were not material to the financial statements as a whole, the high number of problems indicates substantial room for improving financial accountability in Maryland’s counties, cities and towns.

OLA noted repeat findings regarding lack of audits, auditing flaws, accounting deficiencies, cash balances not properly secured with bank collateral or insurance, and weak financial condition.

Audits measure accountability

A key component of government accountability is passing an annual financial audit. Local governments must prepare financial statements and footnotes that comply with comprehensive accounting rules known as Generally Accepted Accounting Principles.

Outside auditors are then hired to test internal control, financial statements and their footnotes, and issue formal opinions based on auditing standards known as Generally Accepted Auditing Standards.

By law, legislative auditors annually read all financial statements and audit reports to evaluate compliance with accounting principles and auditing standards.  While checking compliance, state auditors also evaluate financial health using key measures taken from the financial statements, such as deteriorating fund balances.

City of HyattsvilleLate or deficient audit reports in Hyattsville, Baltimore

The books for the city of Hyattsville in Prince George’s County haven’t been audited since 2010. This November will be three years without audits according to OLA. The Hyattsville Patch reports the City Administrator recently resigned after fewer than six months on the job in part out of concern for “organizational disarray and the city’s nearly three year delinquency in completing municipal audits.”

OLA also found that Baltimore, Deer Park, Fruitland, and Sharptown audits are more than a year overdue. While Baltimore had a clean opinion on its 2011 financial statements, its auditor withdrew and then reissued its audit opinion on the 2010 books because of material and pervasive errors (see Footnote 21, Prior Period Adjustments) in the original financial statements.

Lastly, OLA reported 13 local governments’ audit reports contained technical deficiencies such as inadequate scope of auditor opinion and flaws in the opinions’ language. OLA did not list the local governments involved.

Sykesville sealSykesville had “adverse” audit opinion

Sykesville’s auditor stated the financial statements were not prepared according to generally accepted accounting principles—a violation of state law. The statements violated GAAP because they did not include transactions of the Warfield Development Corporation, a component unit of the Town of Sykesville. Sykesville’s auditor also reported that pollution remediation obligations of the Warfield historic properties were missing from Sykesville’s financial statements.

Flawed financial statements

The auditors reported that financial statements for 19 local governments contained technical flaws in the statements themselves or in their footnotes. OLA did not list the local governments involved. It appears the flaws would not have affected the audit opinions, although OLA’s report was silent on that point.

County deposits not protected as state law requires

OLA found $5.5 million of cash deposits belonging to four counties and seven cities or towns that were not collateralized or insured by the banks as required by state law. Any money not protected in the manner prescribed by law is potentially at risk of loss in the event of bank failure. The largest uncollateralized cash balances belonged to Anne Arundel, Dorchester, and Somerset counties — each balance exceeded $1 million.

City of CumberlandFour governments need better financial health

The auditor found Cumberland and Ridgely showed fund balance deficits in their general funds—where most financial activity occurs in support of general government operations.  Both towns, however, showed improvements from 2011 levels.

Cecilton and Pocomoke City showed unfavorable trends/ratios, with expenses exceeding revenues over the last few years, leading to weak fund balance levels.

These findings do not suggest imminent reduction of services or any need for bailouts and may not indicate any need for more taxes. Indeed, the state’s health could be called into question if OLA had performed the same evaluations on state budget health. For instance, Maryland’s general fund has had a deficit balance in its “Unassigned” account since 2010, and that deficit increased from $300 to $700 million from 2011 to 2012.

Special Taxing Districts Not Complying

Five Anne Arundel County Special Taxing Districts either failed to submit financial statements or have their statements audited for 2012 (smaller taxing districts don’t require regular audits but they must submit financial statements annually.) OLA did not identify the districts, and the county said it will fix the problem.

Charlie Hayward recently retired after 30 years’ experience with performance, IT, and financial auditing of a wide variety of government programs and activities. He can be reached at hungrypirana@verizon.net.